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Do you really know how to forward e-mails? 50% of us do; 50% do not. Do you wonder why you get viruses or junk mail? Do you hate it?
Every time you forward an e-mail there is information left over from the people who got the message before you, namely their e-mail addresses & names. As the messages get forwarded along, the list of addresses builds, and builds, and builds, and all it takes is for some poor soul to get a virus, and his or her computer can send that virus to every e-mail address that has come across his computer. Or, someone can take all of those addresses and sell them or send junk mail to them in the hopes that you will go to the site and he will make five cents for each hit. That's right, all of that inconvenience over a nickel!
How do you stop it? Well, there are several easy steps:
(1) When you forward an e-mail, DELETE all of the other addresses that appear in the body of the message (at the top). That's right, DELETE them. Highlight them and delete them, backspace them, cut them, whatever it is you know how to do. It only takes a second You MUST click the 'Forward' button first and then you will have full editing capabilities against the body and headers of the message. If you don't click on 'Forward' first, you won't be able to edit the message at all.
(2) Whenever you send an e-mail to more than one person, do NOT use the To: or Cc: fields for adding e-mail addresses. Always use the BCC: (blind carbon copy) field for listing the e-mail addresses. This is the way the people you send to will only see their own e-mail address. If you don't see your BCC: option click on where it says To: and your address list will appear. Highlight the address and choose BCC: and that's it, it's that easy. When you send to BCC: your message will automatically say 'Undisclosed Recipients' in the 'TO:' field of the people who receive it. The only problem with doing this is that when your friends on your e-mail list want to forward something that you've sent them, they won't know who you've already sent it to. Like this e-mail I just sent all my contacts. My entire e-mail list went into the BCC: box instead of the To: box so the only name seen on the e-mail is your own.
(3) Remove any 'FW :' in the subject line. You can re-name the subject if you wish or even fix spelling.
(4) ALWAYS hit your Forward button from the actual e-mail you are reading. Ever get those e-mails that you have to open 10 pages to read the one page with the information on it? By Forwarding from the actual page you wish someone to view, you stop them from having to open many e-mails just to see what you sent.
(5) Have you ever had an email that is a petition? It states a position and asks you to add your name and address and to forward it to 10 or 15 people or your entire address book. The email can be forwarded on and on and can collect thousands of names and email addresses. A fact: The completed petition is actually worth a couple of bucks to a professional spammer because of the wealth of valid names and email addresses contained therein. If you want to support the petition, send it as your own personal letter to the intended recipient. Your position may carry more weight as a personal letter than a laundry list of names and email address on a petition. (Actually, if you think about it, who's supposed to send the petition in to whatever cause it supports? And don 't believe the ones that say that the email is being traced, it just ain't so!
(6) My pet hates are the ones that say that something like, 'Send this email to 10 people and you'll see something great run across your screen.' Or, sometimes they'll just tease you by saying something really cute will happen IT AIN'T GONNA HAPPEN!!!!! (Trust me, I'm still seeing some of the same ones that I waited on 10 years ago!) I don't let the bad luck ones scare me either, they get deleted (Could be why I haven't won the lottery?)
(7) Before you forward an Amber Alert, or a Virus Alert, or some of the other ones floating around nowadays, check them out before you forward them. Most of them are junk mail that's been circling the net for years! Just about everything you receive in an email that is in question can be checked out at Snopes. Just go to Urban Legends Reference Pages www(.)snopes(.)com Its really easy to find out if it's real or not. If it's not, please don't pass it on.
So please, in the future, let's stop the junk mail and the viruses.
Finally, here's an idea. Let's send this to everyone we know (but strip my address off first, please). This is something that should be forwarded.
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Thanks, Len. I'm copy pasting and sending to all the culprits in my address book lol!
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Very helpful Len.
Something similar to this was put up a little while ago. I sent it to someone who bombards me with e.mails containing 100's of others' addresses.
Has she taken note? No!!!
I'll cut and paste this one too, and send it to her....one can always hope!!!
K
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new to computers sorry iam a bit thick can someone tell me how to copy & paste ?also how can you email from here ?
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Thank you. I have just asked two (amateur) web sites to unsubscribe my name from their newsletter list because my email address appears to go to every subsciber on their list - and of course I get their email addresses, too. I have copied your instructions, Len, and will use them. Thanks again.
Sue
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Thank you Len,
I have never forwarded an e-mail but have had them forwarded to me, complete with the spam stuff which plagues me to this very day.
Tina x
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How do I BCC please>
Thanks
Jayne
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Len I have been saying this for months and months and months but people choose to take no notice - they know best!
It is pretty basic stuff but people are still pretty PC illiterate and so neither understand nor take notice.
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Len, I've come on here after receiving yet another email from a friend complete with hundreds (not joking....hundreds!) of other peoples email addresses which drives me up the wall - and this was the first thread I saw :-))
Mary
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Copied and pasted it.
Sent it to my 'worst offender' and hoped it had done the trick.
Did it 'eck as like!!!!!
I've received 3 forwarded e.mails today from her, and, as usual, each has 100's of others e.mail addresses on!!
In the words of Victor Meldrew " I don't believe it"!!
Sigh...........what to do!
K
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Copy and paste
1. Highlight what you want to copy.
2. Go to “Edit” in tool bar and click “copy”
3 Clear the high lighting and come out of the window you were using. What you have copied is held elsewhere in the memory, a place called the “clipboard”
4..Go to where you want to place the work you have copied, e.g.. to an e-mail or word document (or GR Board) and place the cursor where you wish to insert it.
5. Right click and select “Paste” and the work will be pasted into the new document. An alternative to right clicking is to go to “Edit” and click on “Paste” from there.
Note. Clicking on “Cut” instead of “Copy” will result in the text or graphic you wish to copy elsewhere being removed entirely from its original position so re-locate it before switching off or the work will be lost.
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AOL is a law unto itself and does not allow the editing of forwarded items but this may be overcome by copying and pasting the material into an email then editing it there.
It may then be forwarded as BCC as already suggested.
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